NOTARY PUBLIC - Post Commission Instructions
UPON RECEIPT OF YOUR COMMISSION … have it recorded by the Recorder of Deeds in the county in which you reside. Do not, however, record it more than 30 days before the effective date. New Castle County residents must also register with the Prothonotary's Office. For more information about these requirements, click:
Recorder of Deeds
Requirements
New Castle County's Prothonotary
Requirement
NAME CHANGE OPTIONS … If your name changes during your appointed notary public term, you have two options:
Continue to sign your name as it appears on your seal AND your new name each time you notarize,
OR
Apply for a new commission, submitting a $3.00 fee.
Reminder: Always sign your name as it appears on your commission.
RENEWAL TERMS … Once you have applied and been approved for an initial notary public appointment, you have the option to renew after your two-year term expires. Fill out a new Notary Public Application (and Affidavit of Nonresident Applicant, if applicable) and then send it to the Secretary of State's Office about two months before your commission expires. If you send your renewal application in early, we will hold it for processing until it nears your renewal date.
SEAL/RUBBER STAMP … To obtain a notary public embossed seal or rubber stamp, you may contact any office supplier. They may require you to show proof of appointment (have your letter and commission available).
LOST COMMISSION … If you lose your commission, you can obtain a duplicate commission by providing the Secretary of State's Office with the following information:
- Your name as it appears on your commission
- County in which you reside
- Appointment date
- Length of term (two years or four years)
There is a $3.00 fee for this service.
NONRESIDENT CHANGE OF ADDRESS/EMPLOYMENT… A nonresident notary public must file a new Affidavit of Nonresident Applicant if he/she changes their place of residence or changes their place of employment.
